Planning an event is always a daunting task and takes much of an effort whether you are a professional or it is your first time planning one. Any missteps in the process can have drastic consequences on the event and purpose of it. So it is important to plan ahead and develop a well-thought of strategic checklist in order to get started. Find below some of the main factors that you need to consider when planning an event.
Purpose of the event
Organizers of an event tend to overlook the overall goals or the purpose of the event in the excitement of planning it but little do they realize that knowing the purpose would make it easier to clearly define the event and its essentials. For example; it can be a fundraising event with a clear objective of raising funds, or the launch of a new product to share with the customers and public. Whatever your objective may be, this will help you organize your budget, scale your event and publicize the event appropriately. This will also help you decorate the event to suit with the purpose keeping mind to stay away from party themes when necessary.
When you are clear about the purpose of the event, you will want to then carefully pick out who your target audience is or who should be invited. If it is a corporate event, then you would have to discuss with other managers in the company to understand if the event is open for customers, donors or any other high profile guests. It could also be an event that the general public would prefer so depending on the purpose, you can define your audience and this will help you get a good turnout for the event.
Some of the smallest factors can easily escalate in to large issues if they are not managed properly beforehand. It is thus important to look in to things such as parking, music, lighting and signage’s to ensure that the overall event runs smoothly. Apart from the external factors, food, drinks, tables, utensils are some of the most important criteria to look in to. For example; the event tables must match the theme of the event and not having a cloth or a hibiscus table skirt to match will show that the event has not been organized well. Keep in mind that putting some focus on the little details will show that you have made an effort to organize a well thought through and planned event.